In addition to the Handbook, various Community Colleges in Maryland offer a class on the basics of being a Notary Public. The most frequent reasons to deny a notarization is that you cannot satisfactorily identify a signer, a signer does not appear to be competent or aware, or the signer is under duress. I am commissioned in ____ County. Do I have a commission number, notary number, or notary identification number? The SOS will publish a list of notaries authorized to perform remote notarizations. A notary may refuse to notarize a document if the notarization would result in an illegal or improper act or the notary knows that the transaction is fraudulent. Office Hours: 8:30 - 4:30 ~~~ Certification Hours: 8:30 - 4:00. This simplifies matters and makes the notarization a far simple and convenient process. A notary may not perform a notarial act with respect to a record to which the notary or the spouse of the notary is a party, or in which either the notary or the spouse of the notary has a direct beneficial interest. If your Senator reviews notary applications, it is up to the Senator on how long it will take to make a determination on an application. It is your responsibility to determine the identity of the person requesting a notarial act. The holder of the public record will provide certified copies. No. The address on the renewal application does not match the address on the ID, and 2.) No, the Secretary of State does not endorse a specific commercial brand of communication technology platform. Do I have to take a class or pass a test to become a Notary Public? If you are commissioned as a Notary Public in a state other than Maryland, you cannot use your Maryland notary seal when notarizing in that other state. Before signing their document, the subject will bring their document and the acknowledgment form to a notary public. Can I charge more than a $4 notary fee to cover my communication technology vendor costs? Will a notary public’s information be published by the Secretary of State? If you do not have a physical work address in Maryland, you will want to select the County in Maryland in which you most regularly work. Each notary public is responsible for the security of their stamping device. Jonathan J. Smith3. In addition, the notary must affix his or her notary seal or stamp to the document. Changing your address does not require you to appear before the Clerk of the Court to be sworn in again. Hi - In the State of Maryland, the Power of Attorney, besides requiring notarization, does in fact require it to be witnessed by two witnesses. Johnathan Smith4. Looking for a document in Maryland? It can be very tricky and in some cases complicated to coordinate between the notary, witness, and the signers. Completion Time. If you are a Maryland Notary Public, you may notarize anywhere in the State of Maryland, regardless of the county in which you are commissioned. Your email should provide the name by which you are commissioned, your address, the county in which you are commissioned, and the date on which your commission was lost or stolen. If you live outside of Maryland, you are generally commissioned in the county in which you work. You must apply online at:  https://www.egov.maryland.gov/sos/notary/#/home. A notary must include on each document the notary’s printed name, signature, date of notarization, and expiration date of his or her commission. Do I have to get sworn in if I change my address? ACan I add a title to the end of my name on my commission, such as Ph.D. or Esq.? Yes. Does a Maryland Will Have to be Notarized? When you appear before the Clerk of the Court, you will take your oath of office and receive your Notary Public commission. ​Electronic notarizations where made legal by the passing of the Maryland Uniform Electronic Transactions Act in 2000. So under those requirements, there is no notarization required. An Advance Directive (aka, Health Care Directive, Advance Health Care Directive, Maryland Advance Directive) and Living Will (aka, Maryland Living Will) also does not require a notary seal in Maryland. No. Can I use my work address to complete an application instead of my home address? A notary public may demand and receive reimbursement at the prevailing rate for mileage established by the Internal Revenue Service for business travel and a fee not to exceed $5.00 for travel if required for the performance of a notarial act. Does the Secretary of State endorse a specific commercial brand of communication technology? You will need to provide your work address in addition to your home address but you cannot substitute your work address for your home address. The only requirements for a will in MD is that it must be signed by the testator, it must be in writing, and it must be signed by at least 2 witnesses who aren't beneficiaries of the will. There may be other valid reasons to deny a request for notarization. Send a reply email providing proof that you work in the State of Maryland, such as a contract, bill, or other document showing that you provide services while at a location in the State. A notary public may perform a notarial act for any person (other than the notary or their spouse) to any instrument which involves the corporation of which the notary public is an employee and to which the notary public is not a party. ​No, unless you are able to remove the incorrect expiration date from your seal. The whole point of a witness requirement is to determine that the signer was who he or she … Even if one has other professional licenses in Maryland, they cannot act as a Notary unless they are a Notarial Officer, as defined in the law. Do I need to get sworn in every time I renew? Remember, effective October 1, 2021, the Maryland Notary Public Course of Study and Examination will be mandatory. You can do that by reviewing the Notary Public Handbook (you must confirm that you’ve read and understand this Handbook when applying and renewing your commission). Schedule An Appointment . ​Yes. It usually takes 2-3 business days for a determination to be made on an application. Maryland Notary Services. Where the document will be used is not relevant; you may notarize a document that will be used outside of Maryland. The renewal period begins 60 days before the expiration of your notary commission. What must the notary’s stamping device contain? However, a notary can notarize documents from another state as long as the document is notarized in Maryland. You will update your name. In signing as a witness… Maryland Code, Estates and Trusts, does not require the notarization of a Will created in Maryland. The most frequent reasons it takes longer than that are: 1.) Maryland does allow you to make your will "self-proving," which speeds up probate because the court can accept the will without contacting the witnesses who signed it. The Notary Applicant ID number that you need to renew is not a commission number and should not be used when notarizing documents. The official stamp of a notary public shall include: ​If a notary public’s stamping device is lost or stolen, the notary public or the notary public’s personal representative or guardian promptly shall notify the Secretary of State on discovering that the device is lost or stolen. The application is missing information and we have not received a response from the applicant with the information needed to complete the application. Be sure you provide a correct email address that you regularly check with your application. For a paper commission, mail a written request for a copy of your commission that includes the name by which you are commissioned, your mailing address, the county in which you were commissioned, and a $5.00 check or money order, payable to “Secretary of State”. Will the Secretary of State publish a list of notaries public authorized to perform remote notarizations? More information about electronic notarizations can be found in Part IX of the Notary Public Handbook. No, in Maryland, you do not need to notarize your will to make it legal. 60 - 90 min. ​If you live in Maryland, you are required by law to be commissioned in the county in which you reside. This action is in violation of State Government Article, §18– 203(b), Maryland Annotated Code. Specific technology is required to perform a remote notarization. You will receive an email stating that your application to become a Notary Public or to renew your Notary Public application has been approved (or denied). Personal Interest of Notary 14. Yes, the notary can be a witness according to the MD law and also notarize the document. There are over 80,000 notaries in Maryland; you can find a Notary Public at your bank, law office, and other local establishments that is not related to you, A notary cannot perform a notarial act with respect to a record to which the notary is a party or in which the notary has a direct beneficial interest. J. J. Smith. The notary public’s official stamp must be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated. Before you start your renewal application, be sure to have all of the items you need to complete your renewal application. Nicknames cannot be used. When can I renew my Notary Public commission? For notaries public who reside in Maryland, this will more than likely be the county (or Baltimore City) of residence. Those same benefits now cover witnesses on the Notarize platform as well. May a Notary Public verify the information contained on an I-9 form? For example, a notary cannot notarize a passport, birth certificate, school transcript, or other document. The notary public shall retain the journal for 10 years after the performance of the last notarial act contained in the journal. ​The notary public’s official stamp can be an ink stamp or embosser or it can also be an electronic device or process. According to the Court of Appeals, a notary can also serve as a witness to the signing. A notary in the State of Maryland does not have the power to certify the authenticity of any document – official or unofficial – other than the notary’s registry. What if I am named in the document that I’m being asked to notarize? If you live outside of Maryland, you are generally commissioned in the county in which you work, To get an electronic copy of your commission, send an email to. You can find it here: www.mdelect.net. How can I destroy my notary stamping device? ​A notary cannot perform a notarial act with respect to a record to which the notary is a party or in which the notary has a direct beneficial interest. MVA Change of Address Card. ​No. A notarial act performed in violation of this provision is voidable, For all members of their immediate family even if not under a legal duty to refrain for that member of your family; and. In accordance with State Government Article §18-107 of the Annotated Code of Maryland, a notary public may not charge more than $4.00 per notarial act. If the notary public leaves their employer, the notary public is strongly encouraged to take the notary stamp with them. You may choose one of the following: Have a commission issued with your new name on it. Effective October 1, 2021, notaries will be required to pass a class and a test to become a Notary Public and to renew their commission as a Notary Public. If the notary public leaves their employer, the notary public is strongly encouraged to take the notary stamp with them. If your Senator has opted-out of reviewing notary applications, the Secretary of State reviews the application. ​Yes. The following public information will display when a specific notary is searched: the notary's applicant ID, name, county of commission, expiration date, and business phone number. If you renew your commission, the county in which you are commissioned will change at that time. No, $4 is the fee that may be charged under Maryland law. The notary public’s official stamp is the property and responsibility of the notary alone. ​If you are commissioned as a Notary Public in a state other than Maryland, you cannot use your Maryland notary seal when notarizing in that other state. If you do not renew within 30 days after your expiration date, you must re-apply for a new notary commission. ​You must appear before the Clerk of the Court and be take the oath of office within 30 days of the day on which your commission is issued. The certificate should always list Maryland for the state. Even if an employer purchased the stamp for a notary public, the stamp is the property and responsibility of the notary public, it is to remain in the custody and control of the notary public named on the stamping device alone. Massachusetts No Witnesses are not required, but mortgage must be acknowledged by a notary public or other authorized official. Once there, click on “Update Your Notary Information”. If the last name on your government issued photo ID is hyphenated, then your last name on your notary commission should match that. the date and time the notarial act was performed; a description of the record, if any, and type of notarial act; the full name and address of each individual for whom the notarial act is performed; if the identity of the individual is based on personal knowledge, a statement to that effect; if the identity of the individual is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the date of issuance and expiration of any identification credential, and the identification number associated with the identification credential; (e.g. Can I use a nickname on my Notary commission? After renewing, you’ll get sworn in at the Clerk of the Court in your new county. Contact information for 3 references (name, address, phone number, email). This means that you will complete your current commission as a Notary Public under the name by which you were originally commissioned. “Can I act as both the notary and the witness?” is a question that many notaries ask PAN’s Customer Service Representatives. If I leave my job, can I take it with me? Changing your address does not require you to appear before the Clerk of the Court to be sworn in again. As sworn public officials, notaries public serve an important role in the prevention of fraud and protection of the parties involved by acting as an official, unbiased witness for certain documents. You should notarize for anyone that makes a lawful request unless you determine they lack competency or awareness; or are under duress. The value a notary can provide in the will-making process is to make it unnecessary for witnesses to provide testimony validating the will during probate. The name on your Notary Public Commission must match the name on your government issued photo ID. Click on “Apply for a New Notary Commission”. How so? While you should not make edits to the body of the document or a certificate that is pre-printed on a document, correcting an error for the state and county listed on the notary certificate is acceptable. The notary seal must contain the name of the notary as shown on the commission, the county where commissioned, and the words "Notary Public." ​In accordance with State Government Article §18-107 of the Annotated Code of Maryland, a notary public may not charge more than $4.00 per notarial act. Yes. The law requires that you be commissioned in the county in which you reside. Among other essential roles, signature guarantors and notaries also serve as witnesses.A witness is Can a notary public be removed from office? Copy of Driver’s License or other valid government issued ID.3. The laws and statues of your particular state will determine if the deed is even valid. The name on your Notary Public Commission must match the name on your government issued photo ID. Different types of notarial acts are found in Part VIII of the Notary Public Handbook. § 4-101 Lenders MAY delete the words "Witnesses" and the two accompanying lines for witness signatures. The appellate decision focused primarily on the issue of a notary as witness. Any information listed or provided is for general information only and does not function as a vehicle for delivering legal advice or opinion. Expiration date of the notary’s commission, unless the expiration date is part of the notarial certificate or affixed to or logically associated with the record being notarized; notarial certificates will be discussed in a later section of the Handbook. In Maryland, a will must be signed by the person making the will (testator/testatrix) and Attested and signed by two credible witnesses in the presence of the person making the will. See “Can I deny a request for a notarization?” for reasons to deny a notarial at. See Part VIII of the Notary Public Handbook for more information about this type of notarial act. You can see every change every person made to the document and you can easily verify the specific witness observed and participated in the transaction. What is an electronic/remote notarization? If you do not have a physical work address in Maryland, you will want to select the County in Maryland in which you most regularly work. You will not need to pay a fee to the Secretary of State to update your profile and you will not need to pay a fee to appear at the Clerk of the Court to receive a commission with your new name on it. That means 30 days from the date you are sent an email informing you to appear before the Clerk of the Court to receive your commission. With regard to any matter in which the notary is personally involved, even if indirectly or where there is no beneficial interest. J. James Smith5. If you are a Maryland resident and work in a different county from where you live, you must be commissioned where you live. More information on proper identification, competency and awareness, and duress are discussed in Part IV of the Notary Public Handbook, Yes. A notary public commission issued by the State of Maryland does not authorize the holder to act as a notary public in another state or the District of Columbia. Local Notary Center: Maryland Key notary public documents and resources for the Maryland community Welcome to Notarize, the first platform to legally notarize any document online, 24/7. Yes, notaries public can still perform notarial acts in person during the state of emergency but should use their best judgement on whether the notarial act is considered essential and abide by social distancing, CDC and MDH guidance in the conduct of any essential notarial services. If you submit an application with an out-of-state address for both your home and work addresses, you will be sent an email asking you to provide proof of working in Maryland. What do I need when filling out my Notary Public renewal application? This handbook is available from our office. Anonymous. A Notary Public is an Officer of the State of Maryland. Almost all settlement agents are notaries. ​The most frequent reasons to deny a notarization is that you cannot satisfactorily identify a signer, a signer does not appear to be competent or aware, or the signer is under duress. If you live outside of the State but work in the State, you should select the County in Maryland in which your place of employment or practice is located. A notarial act performed in violation of this provision is voidable. Copy of Driver’s License or other valid government issued ID.3. No. If you will be out of town during your renewal window, please notify our office prior to leaving the area. If your Senator reviews notary applications, it is up to the Senator on how long it will take to make a determination on an application. The name of the notary public as it appears on the notary's commission; County (or City of Baltimore) in which the notary was commissioned. How do I verify that someone is a valid notary? Notary Services. ​No. Adhere to … Here’s an example. If you have changed your name or address since you were last commissioned, please complete the. More information on proper identification, competency and awareness, and duress are discussed in Part IV of the Notary Public Handbook. The SOS will publish a list of notaries authorized to perform remote notarizations. References do not respond, and 2.) A notary may only complete a notarial certificate which has been lawfully prepared. Does the Secretary of State have a list of communication technology vendors? Click “Apply Now” below, to take the class and test. Click on “Update Your Notary Information” and then update your address. Additional guidance for performing in person notarization amid this current public health crisis can be found here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/notaries-precautions-coronavirus​. At this link, you will enter your address on the left hand side of the page. This commission for your name change will expire on the same date of your current commission. If asked to take an acknowledgment, you must ask, "Does this document constitute your own act and deed", or, "Are you signing this document of your own free will?" ​A notary may not perform a notarial act with respect to a record to which the notary or the spouse of the notary is a party, or in which either the notary or the spouse of the notary has a direct beneficial interest. However, a notary can No. Prior to performing an official act as a notary public, notaries should obtain a Notary Public Handbookwhich outlines the proper procedures for notarizing a document, and use the handbook as a reference. A Notary is presented with a parent permission letter authorizing the parent’s child to attend a field trip at school. The county entered on a notarial certificate should be the county in which you are located at the time of the notarization (not the county in which you are commissioned unless that also happens to be where you are notarizing). Be sure the name matches how you want it to appear on your notary commission. Yes. The application is missing information and we have not received a response from the applicant with the information needed to complete the application. ​You can notarize a signature on any document. Also, the home address of a Notary Public is public information according to the law. If you renew after this commission expires, you’ll be required to be commissioned under your new legal name. ​No. It usually takes between 2 and 8 weeks; you should check in on the status of your application at least once every two weeks. See “Can I use a nickname on my Notary commission?” for further explanation on name usage. ​Effective October 1, 2020, a notary public may certify a copy of a record in someone’s possession. A Maryland notary acknowledgment form is sometimes required in order to have a document authenticated by a notary public (for property transfers, power of attorney, probate, etc.). You will need to know what is being asked of you by the person requesting the notarial act in order to affix the correct notarial certificate. However, unlike many other states, Maryland doesn't require you to have a self-proving affidavit notarized. May a notary public perform official duties in a situation in which the notary is personally involved? Jonathan James Smith2. Your State Senator and District Number can be found on the left next to “State Senate” (found above the State Delegate(s) information).2. 1. More information on completing notarial certificates can be found in the Notary Public Handbook. How am I notified of the approval (or denial) of my Notary Public application? The notary public’s official stamp must be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated. That is why sometimes people use the services of a mobile notary who is able to travel to the place where the signer is located. Also, you will continue using your notary seal with your old name for the duration of the commission. What is the certificate which is completed by a notary public? Remote notarizations allow someone to appear before the notary using communication technology rather than in their physical presence as is currently required under Maryland law. What do I do if I am asked to notarize a document without a certificate? ​You can change your address online here:  https://www.egov.maryland.gov/sos/notary/#/home. Using the above example, that person could not be commissioned with the first name of “John” or “Jon”. The $4 fee is the maximum fee that the Secretary of State may allow for an original notarial act as set forth in § 18-107. Legislative district where you reside.Legislative district where you reside. Unless your state law indicates otherwise, then yes, a notary can act as a witness. That’s pretty much what a notary is: a witness to the authenticity of a signature. If you are a Maryland Notary Public, you may notarize anywhere in the State of Maryland, regardless of the county in which you are commissioned. Because of this important role, all notaries should understand the duties and responsibilities of notaries public and properly perform requested notarial acts. You will need to get a new notary seal with your new name on it if you are commissioned under your new name. Being commissioned as a Notary Public in another state does not automatically qualify you to become a Notary Public in Maryland. Therefore, your home address is required. 1. Before you start your application, be sure to have all of the items you need to complete your application. Yes, notaries public can still perform notarial acts in person during the state of emergency but should use their best judgement on whether the notarial act is considered essential and abide by social distancing, CDC and MDH guidance in the conduct of any essential notarial services. 1. How long does it take to learn whether my application to renew my Notary Public commission has been approved/denied? driver’s license number, etc. You may contact by phone at 410-974-5521 or by email at dlnotary_sos@maryland.gov. You must renew a Notary Public commission is to renew online at: Legislative district where you reside (find it here: Change of Address Card (needed to verify the home address on your application if the address on your ID does not match the address on your application). Copy of Driver’s License or other valid government issued ID, Contact information for 3 references (name, address, phone number, email). If you submit an application with an out-of-state address for both your home and work addresses, you will be sent an email asking you to provide proof of working in Maryland. You must live or work in Maryland. If you live in Maryland, you are required by law to be commissioned in the county in which you reside. ​Yes. If you are unsure of a situation, please do not hesitate to email us at dlnotary_sos@maryland.gov or call the Notary Division at 410-974-5521. How do I renew my Notary Public commission? It usually takes 2-3 business days for a determination to be made on an application. If I live out of state, how do I select the county where I will be commissioned? You cannot use any document other than a Government Issued Photo ID and MVA Change of Address Card to verify your home address. A Maryland notary may also act as an official witness, in addition to performing standard notary acts such as acknowledgments, jurats and oaths. Please see the Notary Division Home page for the current mileage rate: Is a notary still allowed to perform in-person notarizations? No. ​The notary public shall retain the journal for 10 years after the performance of the last notarial act contained in the journal. Posted on: 30th Oct, 2006 11:44 am. Please note that taking the class and test is not the same as applying for or renewing a notary commission. Sample Maryland Jurat Wording A notary public has no authority to certify a copy of a public record, a publicly recorded document, a birth certificate, a school record or diploma, a professional license, or any other public or private document or record which does not pertain to the notary public's official acts. This action is in violation of State Government Article, §18– 203(b), Maryland Annotated Code. Electronic notarizations where made legal by the passing of the Maryland Uniform Electronic Transactions Act in 2000. We will instruct you on how to renew early. It will cost $6 to have the Secretary of State issue the commission under your new name. Electronic notarizations still require the personal appearance of a signer before the notary. What if the address on my ID does not match the address on my application?